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EMAIL FAQ 22: Customized E-mail Signature

QUESTION:

How do I create a customized e-mail signature?

ANSWER:

• Outlook:

  1. Open Outlook
  2. Under the Tools menu, choose Options. . .
  3. Click the Mail Format tab on the Options screen.
  4. Click the Signatures. . . button on the Mail Format tab.
  5. Click the New. . . button on the Create Signature screen.
  6. Type a name for the signature in the Enter a name for your new signature: box.
  7. Click the Next > button.
  8. Type the text of the signature into the This text will be included in outgoing mail messages: box. Remember to include the confidentiality statement that appears at the bottom of this faq.
  9. Click the OK button.
  10. Click the OK button on the Create Signature window.
  11. Choose the signature that you just created in the Signature for new messages: drop-down box.
  12. Click the OK button.

• Webmail:

  1. Windows:

     • Internet Explorer 7.x

       1. Log on to Webmail.
       2. Click the Options tab in the left hand menu.
       3. Under the Messaging Options heading, click the Edit Signature. . . button.
       4. Type the text of the signature into the box. Remember to include the confidentiality statement that appears at the bottom of this faq.
       5. Click the Save and Close button.
       6. Click the box next to Automatically include my signature on outgoing messages.
       7. Click the Save and Close button at the top of the Options page.

     • Firefox 2.0x

       1. Log on to Webmail.
       2. Click the Options tab in the left hand menu.
       3. Under the Messaging Options heading, type the text of the signature into the box. Remember to include the confidentiality statement that appears at the bottom of this faq.
       4. Click the box next to Automatically include my signature on outgoing messages.
       5. Click the Save and Close button at the top of the Options page.

  2. Macintosh:

     • Safari 2.0x, Firefox 2.0x

       1. Log on to Webmail.
       2. Click the Options tab in the left hand menu.
       3. Under the Messaging Options heading, type the text of the signature into the box. Remember to include the confidentiality statement that appears at the bottom of this faq.
       4. Click the box next to Automatically include my signature on outgoing messages.
       5. Click the Save and Close button at the top of the Options page.

Confidentiality Statement

This electronic message and its attachments from Mercyhurst College may include information that is confidential and may be protected under federal law and/or state law. This information is intended for the addressee only. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or action taken in reliance on the contents of this information is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by replying to the message and deleting this material from any computer.